Documentary Support for Shipments

Documentary Support for Shipments to the U.S.: Logistics, Customs Clearance, and Tax Control

Legal documentary support for import-export operations in the U.S. is a critically important part of international business, ensuring compliance with all customs, transportation, and tax legislation requirements. Our team provides full-cycle shipment support, including contract review, customs declaration, product certification, and tax optimization.

What is Included in Documentary Shipment Support?

The service covers both strategic consulting and practical implementation of each stage of the logistics process. The standard package includes:

1. Preparation and review of supply contracts (purchase agreements, commercial invoices);
2. Customs documentation processing (Customs Entry, Importer Security Filing, declarations);
3. Selection of correct product classification codes (HTSUS);
4. Verification of the country of origin and compliance certificates (CO, FDA, USDA, etc.);
5. Optimization of tax liabilities (sales tax, use tax, excise tax);
6. Support for free trade agreements (FTA, NAFTA, USMCA);
7. Communication with U.S. customs and tax authorities;
8. Compliance risk analysis and preparation for potential audits.

Why Use a Customs Broker in the U.S.?

A customs broker is a licensed professional who ensures legal compliance and speed in processing your shipments. Self-declaration can lead to fines, cargo delays, or even confiscation. Reasons to hire a broker:

1. Correct product classification under HTSUS to avoid additional duties;
2. Accurate calculation of customs duties and taxes;
3. Compliance with licensing and restriction requirements (e.g., EAR or ITAR);
4. Protection of client interests in case of CBP inspections or IRS audits.

What Does a Customs Broker Do at Each Logistics Stage?

The broker performs sequential actions from cargo arrival to final clearance:

1. Receiving preliminary documentation from the importer (invoices, packing lists, bills of lading);
2. Product analysis and customs code determination;
3. Preparation and submission of customs declarations to Customs and Border Protection;
4. Electronic correspondence with customs regarding permits or clarifications;
5. Support for customs clearance and cargo transfer to a warehouse or final recipient;
6. Final reporting, including tax obligations and compliance risks.

Service Terms

The service can be provided as a one-time support for a specific shipment or on an ongoing basis for companies regularly engaged in foreign trade. To start cooperation, the client must:

1. Provide copies of contracts, invoices, and transport documentation;
2. Specify exact product details, composition, origin, and purpose;
3. Grant authority to represent before U.S. customs and tax authorities;
4. Choose the preferred cooperation format — project-based or long-term.